Theatre Scheduling Administration Officer - Targeted

Be the driving force behind seamless theatre scheduling - where precision, teamwork and smart data keep patient care moving.

Remuneration: $75,176.80 - $76,897.65 per annum + super + salary packaging
Employment Type: Permanent Full Time
Position Classification: Admin Officer Level 4
Location: John Hunter Hospital | Awabakal Country
Hours Per Week: 38
Requisition ID: REQ637069
Applications Close: Monday, 23rd February 2026


Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About the role:
In this role, you will coordinate the preparation and maintenance of theatre lists, manage schedule changes, and work closely with the Nurse Unit Manager to ensure accurate and efficient theatre scheduling. You will attend meetings, record minutes, and follow up on agreed actions. Your day-to-day responsibilities will also include auditing theatre data to maintain accuracy, responding to staff enquiries, supporting correct data entry, and producing reports that inform service planning and decision-making. Previous experience in health administration is essential.

About you:
You have proven experience managing patient bookings and coordinating theatre lists, with the ability to keep processes organised and running smoothly. You excel at building strong relationships and rapport with stakeholders, and bring a solid administrative background, with experience in health highly regarded.

You’re someone who thrives in a fast-paced environment and takes pride in delivering accurate, high-quality work. With strong attention to detail, you ensure data is precise and tasks are completed thoroughly. You're an effective problem-solver, able to think on your feet and handle challenges calmly and efficiently. Clear and professional in your communication, you’re comfortable working with a wide range of staff and teams. You’re well-organised, able to manage and prioritise your workload, and work confidently both independently and as part of a team. You’re also highly skilled in Excel and confident using data and digital tools to support day-to-day operations.

What we can offer you:
At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:

• Sustainable Healthcare: Together towards zero
• Proximity to shopping and other services
• Monthly Allocated Days Off (for full-time employees)
• 4 weeks annual leave (pro-rata for part time employees)
• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
• Salary packaging options - up to $11,600 plus novated leasing
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members

 

Additional information:

• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.