Executive Assistant General Manager Tamworth Rural Referral Hospital

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 6
Remuneration: $86,896.63 - $88,951.42 Per Annum + Super + Salary Packaging
Hours Per Week: 38
Requisition ID: REQ688301
Location: Tamworth Hospital
Closing Date: Monday 14 September 
Interview Date: Tuesday 22 September 
 

Make a difference where it matters most

Are you an experienced Executive Assistant who thrives in a fast-paced environment, enjoys supporting senior leaders and takes pride in keeping complex operations running smoothly? Tamworth Rural Referral Hospital (TRRH) is looking for a highly organised, proactive and adaptable Executive Assistant to the General Manager to join our team and play a key role in supporting the effective operation of one of the region’s leading healthcare facilities.

Located in Tamworth, TRRH is the largest healthcare facility in the New England North West region and a major referral hospital within Hunter New England Local Health District. Working closely with the General Manager, senior leaders and key stakeholders, you’ll contribute to the delivery of high-quality, patient-centred healthcare for the local community.

About the Role

Reporting directly to the General Manager, you will provide high-level executive, administrative and secretariat support to ensure the General Manager’s Office operates efficiently and effectively.

No two days will be the same. You’ll be responsible for managing complex calendars and correspondence, preparing high-quality reports, briefs and Ministerial responses, coordinating meetings and committees, maintaining administrative systems and records, and acting as a key point of contact for internal and external stakeholders.

You’ll also provide administrative oversight and coordination across the hospital, supporting senior leadership and helping facilitate efficient service delivery.

Key responsibilities include:

• Managing and monitoring the General Manager’s diary, prioritising competing demands and tracking important deadlines and actions.
• Preparing accurate, concise and high-quality reports, briefs, correspondence and Ministerial documentation for a range of audiences.
• Providing high-level secretariat support for meetings and committees, including scheduling, agenda and minute preparation, document distribution, venue and travel arrangements, and audiovisual/teleconferencing coordination.
• Developing and maintaining effective administrative systems to support consistent and efficient service delivery.
• Acting as a key point of contact for enquiries and developing strong relationships with internal and external stakeholders.
• Maintaining confidentiality and handling sensitive information with diplomacy, professionalism and discretion.
• Maintaining accurate electronic records and information in accordance with NSW records management requirements.
• Providing support and advice regarding payroll-related enquiries where required.
• Supporting the day-to-day administrative coordination of Tamworth Rural Referral Hospital.
• Demonstrating a commitment to HNE Health values, the NSW Health Code of Conduct, cultural respect and the Closing the Gap strategy.
• Promoting a safe workplace by identifying and reporting hazards, risks and incidents and complying with relevant health and safety policies and procedures.

About You

You are an accomplished executive support professional who is comfortable working with senior leaders and managing multiple priorities in a complex environment.

You will bring:

• Exceptional organisational and time-management skills, with the ability to anticipate needs and proactively manage competing priorities.
• Excellent written and verbal communication skills, with confidence preparing high-level correspondence, reports and briefs.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• Sound judgement and the ability to manage confidential and sensitive information appropriately.
• Strong interpersonal and stakeholder management skills, with the ability to build positive relationships across all levels of an organisation.
• Excellent problem-solving skills and the ability to work independently and confidently in a fast-paced environment.
• A proactive, adaptable and solutions-focused approach.
• The ability to remain calm, professional and responsive when priorities change.

Most importantly, you’ll be someone who can anticipate what’s needed, stay one step ahead and provide trusted support to the General Manager and senior leadership team.

This is an opportunity to make a meaningful contribution to healthcare delivery across the New England North West region while working alongside experienced and committed health professionals. As Executive Assistant to the General Manager, you’ll have the opportunity to gain broad exposure to hospital operations, work closely with senior leadership and make a direct contribution to the smooth and effective running of Tamworth Rural Referral Hospital.

If you’re an experienced Executive Assistant looking for a role where your organisation, judgement and professionalism can make a genuine difference, we’d love to hear from you!

Why join Hunter New England Health?

• Be part of one of the largest and most diverse Local Health Districts in NSW
• Influence digital solutions that directly support patient care and clinical outcomes
• Salary packaging options
• Work collaboratively with passionate clinicians and digital health professionals
• Enjoy career development opportunities within NSW Health
• Make a real difference across a large, complex health service
• Fitness Passport for you and your family
   

What you'll be doing

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. 

We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.   

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact hnelhd-diversity@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses. 

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

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