x4 Administrative Officer
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- Health System Support Group
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- REQ627704 Requisition #
x4 Administration Officer
Employment Type: Temporary Full Time (up to June 2028)
Position Classification: Admin Officer Level 2
Remuneration: $66608.03 - $68817.27, plus Superannuation
Location: 1 Reserve Road, St Leonards NSW and Gladesville Hospital campus, Victoria Road, Gladesville
Hours Per Week: 38
Requisition ID: REQ627704
Closing Date: 16 January 2026 (11:59PM)
Join our Records Services team at Ministry of Health for an exciting temporary employment opportunity up until June 2028 and be part of the team enriching health in millions of ways every day.
About the role:
With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.
The primary purpose of this onsite role is to support the Ministry of Health Records Disposal Project to digitise it’s hardcopy records, in accordance with Government and Departmental legislative and policy requirements. This role is responsible for sorting boxes containing physical records, scanning Ministry records, destroying records approved for destruction and related administrative tasks
Administration Officer Level 2 starting salary from $66608.03 - $68817.27 plus Super, with a 38- hour work week.
To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.
What you’ll be doing
- Collect, sort and organise physical records based on defined parameters.
- Scan hardcopy records in accordance with established policies and procedures, including data entry of information into the electronic records management system.
- Process destruction of hardcopy records in accordance with established policies and procedures.
- Process closed files for archival submission to Museums of History, NSW and support the retrieval of requested files on behalf of Ministry of Health.
- Ensure privacy and confidentiality are maintained at all times.
About you:
We are seeking motivated and committed individuals who can support the work of NSW Health with providing support, advice and assistance regarding records management processes, policies and procedures.
- Demonstrated experience in general office environment
- Demonstrated proactive approach, with strong attention to detail and a commitment to excellent customer service.
- Demonstrated ability to work independently and as part of a team to achieve quality service outcomes.
- Comfortable with repetitive, process-based tasks
- Excellent communication skills.
- Flexible and adaptable to changing priorities
How to apply
At the Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.
Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) and demonstrate your ability by attaching a response to the two target questions below.
Target Questions (1-2 pages)
- Provide an example where you have used your customer service skills and experience with a difficult customer to achieve a positive outcome.
- Describe the steps you take to accurately process incoming documents or data. How do you ensure compliance with procedures, maintain attention to detail and meet deadlines?
For role related queries or questions contact Lusia O’Brien on lusia.obrien@health.nsw.gov.au and quote REQ627704.
If you do require any adjustments to the recruitment process during the recruitment process, please contact Khloe Yang on shuo.yang@health.nsw.gov.au
Closing Date: Friday 16th January 2026 (11:59PM)
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Lusia O’Brien, Manager Records Services on 9391 9399 or via email lusia.obrien@health.nsw.gov.au
Our commitment to Diversity and Inclusion
At the Ministry of Health, we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.
If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.
To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.
Additional information
- This is a temporary role and there may be opportunities for ongoing employment at grade.
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- Please note the selection process will include a range of merit-based techniques to assist in determining your suitability for the role.
For more information about working at the NSW Health, please visit our career portal.
Applications Close: 16 January 2026 (11:59PM)
