Records Archivist
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- Health System Support Group
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- REQ627710 Requisition #
Records Archivist
Employment Type: Temporary Full Time (up to June 2027)
Position Classification: Health Manager Level 2
Remuneration: $114,251 - $134,809, plus Superannuation
Location: 1 Reserve Road, St Leonards NSW and Gladesville Hospital, Victoria Road, Gladesville
Hours Per Week: 38
Requisition ID: REQ627710
Closing Date: Friday 16 January 2026 (11:59PM)
Join our Records Services team at Ministry of Health for an exciting temporary employment opportunity and be part of the team enriching health in millions of ways every day.
About us
- We are committed to your growth and development, providing the resources and opportunities you need to excel in your career.
- Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
- Committed to fostering diverse and inclusive workplace for all.
To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.
About the role:
The role is responsible for the appraisal, sentencing and lawful disposal of records in accordance with approved Retention and Disposal Authorities issued by State Records NSW. This role ensures compliance with the State Records Act 1998 and supports the Ministry’s information governance lifecycle management practices.
This role will also support the development, preservation, and accessibility of Ministry’s archival collections, with an emphasis on digitisation, research and access. This role ensures integrity and accessibility of records through effective appraisal, arrangement, description and appropriate preservation
Health Manager level 2, starting salary from $114,251 - $134,809, plus Superannuation, with a 38- hour work week.
What you’ll be doing
- Appraise and assess Ministry records and apply relevant Retention and Disposal Authorities to sentence records for retention, transfer and lawful destruction.
- Identify Ministry records eligible for destruction and identify records of perpetual value and manage their transfer to Museums of History, NSW for long term access and preservation.
- Maintain accurate documentation of sentencing decisions and disposal actions to support audit and compliance requirements.
- Provide advice and support on the application of Retention and Disposal Authorities and records disposal procedures and develop and review records sentencing and disposal procedures.
- Develop and implement archival policies and procedures that reflect contemporary best practices and technological innovation.
About you:
We are seeking motivated and committed individuals who can support the work of NSW Health with:
- Extensive experience in corporate records and information management in a large and complex/diverse service industry organisation, including relevant qualifications or equivalent. This includes strong knowledge and practical experience in working with the State Records Act 1998 (NSW) and associated standards
- Proven experience interpreting and applying General and/or Functional Retention and Disposal Schedules and demonstrated experience in archival practice, including research and access
- Excellent analytical skills including the ability to analyse and interpret information, as well as excellent written, verbal and interpersonal communication skills.
- Demonstrated proactive approach, with strong attention to detail and a commitment to excellent customer service
- Demonstrated ability to work independently and as part of a team to achieve quality service outcomes.
How to apply
At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.
Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) and demonstrate your ability by attaching a response to the two target questions below.
Target Questions (1-2 pages)
- Describe a project where you re-sentenced records after changes to retention authorities. What challenges did you face and how did you resolve them?
- Tell us about a time worked as part of a team to achieve a challenging goal. What was your role, how did you contribute and what was the outcome?
For role related queries or questions contact Lusia O’Brien on lusia.obrien@health.nsw.gov.au and quote REQ627710
If you do require any adjustments to the recruitment process during the recruitment process, please contact Khloe Yang on shuo.yang@health.nsw.gov.au
Closing Date: Friday 16 January 2026 (11:59PM)
Need more information?
- Click here for the Position Description
- Find out more about applying for this position
For role related queries or questions contact Lusia O’Brien on lusia.obrien@health.nsw.gov.au
Our commitment to Diversity and Inclusion
At the Ministry of Health, we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.
If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.
To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.
Additional information
- This is a temporary role and there may be opportunities for ongoing employment at grade.
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- Please note the selection process will include a range of merit-based techniques to assist in determining your suitability for the role.
For more information about working at the NSW Health, please visit our career portal.
Applications Close: Friday 16 January 2026 (11:59PM)
