Executive Assistant to Director of Medical Services
Employment Type: Temporary Full Time (up to 02/01/2027)
Position Classification: Administration Officer Level 5
Location: Hawkesbury District Hospital
Remuneration: $39.92 - $40.83 per hour
Hours Per Week: 38
Requisition ID: REQ621682
Applications Close: 10/12/2025
With CORE Values of Collaboration, Openness, Respect and Empowerment,
working with us will ensure your professional life is provided every opportunity to
succeed and develop in your chosen career role.
About Us
Nepean Blue Mountains Local Health District (NBMLHD) is an exceptional environment to advance your career while enhancing your skills and expertise. As a recognised leader in the healthcare industry, we deliver a comprehensive range of public health services across the Nepean, Blue Mountains, and Lithgow Regions.
Hawkesbury District Health Service is a teaching hospital in Windsor NSW, providing acute, community and allied health services for the local community and surrounding districts. The service provides 24-hour emergency, medical, surgical, diagnostic, maternity, neonatal, paediatric, palliative, intensive and coronary care services.
Are you an organised, proactive, and professional Executive Assistant looking for an exciting opportunity to support senior medical leadership across multiple hospital sites? We are seeking a highly skilled Executive Assistant to provide dedicated support to the Director of Medical Services and contribute to the smooth and effective operation of our hospitals.
The successful incumbent will be responsible for delivering high level executive secretarial and administrative support across Hawkesbury, Blue Mountains, Springwood, and Lithgow Hospitals. This role ensures the efficient coordination of workflows, communication, and administrative processes that enable the Director of Medical Services to focus on strategic and clinical leadership.
Apply now to work with a supportive and collaborative team culture and contribute to hospitals that play an important role in the NBMLHD community.
Benefits available to eligible NBMLHD employees
- Accrued Day Off (ADO)
- Opportunity for extra tax savings through Salary Packaging
- Novated Leasing
- Great education opportunities through Education Training Service which offers over 110 courses each year
- Access to our Employee Assistance Program (EAP) for staff and family members
- Fitness Passport
NBMLHD is committed to creating a diverse and inclusive environment which reflects the community we serve. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTIQA+, Cultural and Linguistically Diverse (CALD) people, neurodiverse individuals, and people with disabilities to apply.
NBMLHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards
For assistance with applying through the NSW Health Career Portal please click here.
What you will bring to the role
- Demonstrated high level interpersonal, written and verbal communication skills applied to producing a range of complex business correspondence and reports.
- Highly developed administrative/organisational skills in a demanding environment with competing and changing priorities.
- Provision of high-level secretariat support to relevant committees including the preparation of agendas, business papers and minute taking that also incorporates managing action items effectively.
- Demonstrated analytical and problem-solving skills applied to identifying and resolving service delivery gaps with the ability to present findings in a clear and comprehensive manner.
- Demonstrated ability to anticipate and meet the needs of a senior executive without instruction, to exercise initiative and to work unsupervised.
- Extensive experience using an electronic records management system such as HPRM.
- Demonstrated experience in providing administrative and secretarial support at an Executive level, including a proven ability to operate efficiently in an environment demanding confidentiality and discretion in issues management.
- Advanced proficiency in preparing various documentation: memorandums, letters, internal briefings,reports and presentations using Microsoft Office.
Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Rebecca Coutis on Rebecca.Coutis@health.nsw.gov.au
