Administration Team Leader - Targeted
Lead the change, inspire a team, and shape the future of surgical care—one detail at a time
Employment Type: Temporary Part Time Until November 2026
Position Classification: Administration Officer Level 5
Remuneration: $38.39 - $39.26 + 12% Super + Salary Packaging
Hours Per Week: 32
Requisition ID: REQ613214
Closing Date: Tuesday 4th November
Location: John Hunter Hospital | Awabakal Land
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About The Role:
This is a fantastic opportunity to lead and inspire during an exciting time of transformation, including:
The implementation of the Single Digital Patient Record (SDPR), launching in March 2026
The relocation to the brand-new John Hunter Acute Services Building in 2026
You will provide day-to-day supervision and leadership to administrative staff, driving efficiency, supporting development, and ensuring smooth operations within Surgical Services. Your responsibilities will include rostering, recruitment, WH&S, managing backfill arrangements, chairing meetings, and contributing to strategic planning and service improvement initiatives.
Lead and manage a team of 30+ administrative staff across Theatres and SDDOS
Ensure timely and accurate delivery of administrative and clerical support services
Support the implementation of new digital systems and transition to a state-of-the-art facility
Prepare complex reports and correspondence for diverse audiences
Develop, review, and maintain administrative processes to enhance service delivery
Manage workforce functions including recruitment, induction, performance management, and professional development
Foster a proactive, adaptable, and supportive team environment during periods of change
What We Are Looking For:
Proven experience in an administrative team leader role, ideally in a healthcare setting
Highly organised with excellent attention to detail and ability to prioritise workload effectively
Confident user of hospital systems and Microsoft Office suite
Strong communication and interpersonal skills with a passion for supporting frontline health services
Ability to thrive in a fast-paced environment, working both independently and collaboratively
Why join us?
Be at the heart of two major health service transformations and help shape the future of Surgical Services at John Hunter Hospital. This role offers valuable leadership and management experience with opportunities for professional growth in a supportive and innovative environment.
At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:
Sustainable Healthcare: Together towards zero
4 weeks annual leave (pro-rata for part time employees)
Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
Salary packaging options - up to $11,600 plus novated leasing
Fitness Passport for health and well-being - discounted gym options for you and your family
Employee Assistance Program (EAP) for staff and family members
Additional Information:
An eligibility list will be created for future part time temporary vacancies.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Isabella Pearsall on isabella.pearsall@health.nsw.gov.au
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply.
Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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