Executive Support Officer

Role Title: Executive Support Officer   

Join our Centre for Regulation and Enforcement at Ministry of Health for an exciting temporary employment (up to 09 July 2027)

This role offers a unique opportunity to be part of a high-impact team working to protect public health and reduce harm from illicit tobacco and vaping products.  

About us

• Explore boundless potential in a dynamic environment

• While regular office presence is essential, we offer flexible work arrangements to support your needs 

• Committed to fostering diverse and inclusive workplace for all

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.  

About the role  

With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

The Executive Support Officer role supports the Executive Director in managing compliance with the NSW Tobacco and Vaping Legislation, NSW Tobacco Licensing Scheme and other regulatory frameworks, while also supporting centre-wide corporate functions including financial management, performance reporting, contracts, people and culture, and business planning.

This role works closely with other senior executives across the Centre and contributes to the coordination of briefing materials, governance processes and regulatory activities within a complex and fast-paced government environment.

Crown Clerk 5/6, starting salary from $99,938 - $110,271 plus Super and annual leave loading, with a 35-hour work week, work location- 1 Reserve Road, St Leonards 

For more information, please read the full Role Description

What you'll be doing   

As an Executive Support Officer, you will be responsible for providing a comprehensive range of high-level project and administrative support functions to the CRE Executive team to support the timely delivery of business objectives to a high quality and standard. 

Key responsibilities include, but are not limited to: 

• Manage sensitive and confidential information with discretion, exercising sound judgement while supporting executive decision making and regulatory activities. 

• Provide diary, meeting and inbox management for senior executives. 

• Coordinate travel and accommodation arrangements for the Executive team in accordance with NSW Health travel policies. 

• Proactively manage the process of correspondence, reports and briefing requests to meet critical deadlines. 

• Assist with the preparation and coordination of briefing materials, reports, presentations and governance meeting papers. 

• Provide support and mentoring across the other administrative roles within the Centre to monitor, implement and evaluate administrative practices, systems or other initiatives.

• Taking a continuous improvement approach to optimise efficiency and deliver quality outcomes for the Centre. 

• Provide ad hoc administrative and project support to the Executive team as required.  

About you  
We are seeking motivated and committed individuals who can support the work of NSW Health with:   

• Proven ability to work in a fast paced and dynamic environment, demonstrating flexibility and the ability to adapt quickly, reprioritise tasks and respond to changing operational and executive priorities. Demonstrated ability to exercise discretion and maintain confidentiality when dealing with sensitive issues and executive matters. 

• Qualifications such as Certificate IV level in Business Administration Support (or similar) and/or substantial experience in administrative support positions with a demonstrated capacity to work effectively at the executive level and evidence of continued development. 

• The ability to build and maintain relationships with key stakeholders. 

• A growth mindset, and commitment to continuous learning and personal development. The ability to work collaboratively in a dynamic team environment and contribute positively to team outcomes.

• Experience supporting senior executives or working within a government, regulatory or compliance environment would be highly regarded.  

How to apply  

At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, experienced colleagues and supportive leaders.   

Please review the role description and submit the following documents as part of your application:

Your current resume (up to 5 pages) and your cover letter (1–2 pages)

In your cover letter, please choose one of the following options:

1. Explain your interest in this role, including your motivation for applying, and highlight the skills and experience that make you a strong candidate OR
2. Demonstrate your capability by providing written responses to the two target questions listed below.

Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.   

Capability application tool | NSW Public Service Commission  

For role related queries or questions contact Michelle Erofeyeff, email Michelle on michelle.erofeyeff@health.nsw.gov.au and quote REQ648685

If you do require any adjustments to the recruitment process during the recruitment process, please contact Karen Kennedy on karen.kennedy8@health.nsw.gov.au.

Closing Date: (11:59pm) Sunday 12 April 2026