Manager - Medical Administration
Employment Type: Temporary Part Time until January 2027 (potential to extend)
Position Classification: Health Manager Level 1
Remuneration: $44.28 - $58.91 Per Hour + 12% Superannuation
Hours Per Week: 8
Requisition ID: REQ669389
Location: Manning Hospital
Closing Date: Sunday 14 June 1016
Lead the team that keeps medical services running at Manning Base Hospital, playing a critical role in coordinating a safe, compliant and sustainable medical workforce that supports exceptional patient care every day. In this dynamic leadership role, you'll oversee medical rostering, recruitment and workforce operations, ensuring the right doctors are in the right place at the right time while driving governance, service excellence and continuous improvement.
About the Role
Medical Administration at Manning Base Hospital plays a critical role in ensuring the hospital maintains safe, reliable and compliant medical workforce coverage. Reporting to the Manager, Medical Administration, this position supports the coordination and delivery of end-to-end medical administration services across junior and senior medical staff.
Key Responsibilities
- Coordinate and manage medical rostering, leave management and recruitment processes
- Provide day-to-day leadership, direction and support to Medical Administration staff, audit clerks and secretaries
- Lead roster meetings to ensure safe, compliant medical coverage across junior and senior specialties
- Manage correspondence relating to recruitment requests, secondary employment approvals, and travel and accommodation approvals
- Coordinate locum engagement and oversee contracting arrangements
- Review and approve VMO and locum claims, ensuring compliance with awards, contracts and NSW Health policy
- Maintain strong governance, audit readiness and financial stewardship
- Build effective working relationships with senior clinicians, VMOs, executive leaders, vendors and agencies
- Identify, manage and escalate workforce, compliance and financial risks as required
About You
You are an experienced medical administration professional with strong knowledge of medical rostering, payroll and workforce governance. You bring credibility when working with senior clinicians and demonstrate discretion, integrity and professionalism when handling sensitive information.
You will demonstrate:
- Proven experience in medical rostering and payroll assurance, including awards, allowances and on-call arrangements
- Strong people leadership skills, including coaching, workload allocation and performance conversations
- Clear, composed written and verbal communication, particularly for sensitive approvals and governance matters
- Ability to manage competing priorities and exercise sound judgement under pressure
- High ethical standards, confidentiality and attention to detail
Strongly Preferred
- Experience in medical credentialing and recruitment workflows (AHPRA, visas, WBA, onboarding)
- Systems experience with HealthRoster, StaffLink, ROB or similar platforms
- A service improvement and risk-management mindset
Why join Hunter New England Health?
- Be part of one of the largest and most diverse Local Health Districts in NSW
- Influence digital solutions that directly support patient care and clinical outcomes
- Salary packaging options
- Work collaboratively with passionate clinicians and digital health professionals
- Enjoy career development opportunities within NSW Health
- Make a real difference across a large, complex health service
- Fitness Passport for you and your family
What you'll be doing
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Leane Thomson on leane.thomson@health.nsw.gov.au
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact HNELHD-Diversity@health.nsw.gov.au for confidential support.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
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