Cardiology Executive Assistant/Team Leader - Targeted
Be the heartbeat behind excellence—lead, support, and drive impact at the core of cardiac care
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 5
Remuneration: $76,125.92 - $77,852.51 + 12% Super + Salary Packaging
Hours Per Week: 38
Requisition ID: REQ603019
Closing Date: Monday 29th September
Location: John Hunter Hospital | Awabakal Land
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About The Position:
John Hunter Hospital’s Cardiology Clinical Service Unit is seeking a dedicated and experienced Executive Assistant & Team Leader to support our Head of Department and lead a team of 14 administrative staff across multiple units, including the Cardiac Cath Lab and Diagnostic Centre.
In this dynamic and fast-paced role, you will be the central point for administrative coordination—covering everything from front desk duties to clinical typing, managing complex scheduling, and providing secretarial support. You will also play a key role in organizing meetings, managing finances, and supporting our advanced trainees.
Provide executive support to the Head of Department including clinical typing and secretarial tasks
Lead, manage, and support a diverse administration team spanning Cardiology CSU, Cardiac Cath Lab, and Diagnostic Centre
Coordinate scheduling of clinic appointments and manage cancellations efficiently
Cover front desk reception during breaks to maintain smooth operations
Manage RIMS (Resource and Information Management System) to ensure accurate data handling
Organize and collate Agendas and Minutes for Staff Specialist meetings
Handle finance and revenue-related tasks including Trust documentation
Coordinate invitations and logistics for Grand Rounds and Morbidity & Mortality meetings
Provide administrative support to advanced trainees within the unit
About You:
Previous experience in a healthcare or hospital administrative setting is highly preferred
Strong typing and computer skills, with the ability to manage clinical documentation accurately
Exceptional customer service and communication skills
Excellent organisational skills with the ability to manage multiple priorities under pressure
A positive, proactive attitude and a genuine team player
Ability to adapt and learn hospital systems quickly
What We Can Offer:
Comprehensive onboarding and ongoing hands-on training with experienced staff
Access to online learning modules via My Health Learning
Supportive and collaborative working environment
Opportunity to contribute to a leading cardiology unit in a major hospital
At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:
Sustainable Healthcare: Together towards zero
Monthly Allocated Days Off (for full-time employees)
4 weeks annual leave (pro-rata for part time employees)
Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
Salary packaging options - up to $11,600 plus novated leasing
Fitness Passport for health and well-being - discounted gym options for you and your family
Employee Assistance Program (EAP) for staff and family members
Additional Information
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Sonya Benson on Sonya.Benson@health.nsw.gov.au
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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