Administration Officer - Pharmacy

Be the backbone of medication safety - where organisation meets impact in patient care.

Remuneration: $37.91 - $38.78 Per Hour + 12% Super + Salary Packaging
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Hours Per Week: 38
Location: Manning Hospital
Requisition ID: REQ662995
Applications Close: Sunday 24th May 2026


 

About the role: 

Step into a role where your organisation, initiative, and attention to detail directly support better patient outcomes. As a Pharmacy Administration Officer, you will be at the centre of a busy and essential hospital service—keeping systems, people, and processes running smoothly so frontline clinicians can focus on what matters most.
This is a fast-paced, hands-on position where you’ll juggle a variety of responsibilities—from coordinating rosters and supporting recruitment, to preparing reports, managing complex data, and maintaining critical patient and departmental systems. You’ll be trusted to monitor workflows, anticipate needs, and step in where needed, often working with competing priorities and tight timeframes.
Working alongside a knowledgeable and supportive team of pharmacists and pharmacy technicians, you’ll play a key role in ensuring medication safety processes are upheld and administrative operations are delivered with precision and professionalism. Your contribution will be highly visible and valued, as you help connect the operational and clinical sides of the service.
If you enjoy being the person who brings structure to complexity, takes ownership of their work, and thrives in an environment where every task contributes to a bigger purpose, this role offers both challenge and genuine job satisfaction within a collaborative and people-focused team.

Key Responsibilities 

• Provide efficient administrative and clerical support, prioritising tasks to ensure smooth workflow.
• Respond to enquiries via phone, email, and in person, delivering high-quality customer service.
• Support the Director of Pharmacy with recruitment, rostering, leave management, and payroll functions.
• Prepare accurate documentation, including reports, meeting minutes, correspondence, and financial data.
• Maintain accurate records and update patient administration systems.
• Collate information and prepare reports within tight deadlines.
• Support pharmacy inventory management processes.

About you:

You are a highly capable and motivated administration professional who brings energy, initiative, and precision to everything you do. Thriving in a fast-paced, high-volume healthcare environment, you are confident managing competing priorities while maintaining a strong focus on accuracy and deadlines. You take ownership of your work, anticipate needs, and consistently deliver high-quality outcomes with minimal supervision.
With well-developed organisational and time management skills, you can balance multiple tasks while keeping workflows running smoothly. Your communication style is professional and clear, allowing you to confidently engage with a wide range of stakeholders and build strong working relationships across teams.
 

What we can offer you:

At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer:

• Supportive and collaborative team environment
• Ongoing professional development opportunities across the administrative network
• Career progression opportunities within NSW Health
• Ongoing support from an Administration Manager and experienced colleagues
• Annual leave and paid parental leave for eligible employees
• Salary packaging options to increase take-home pay
• Fitness Passport and Employee Assistance Program (EAP) to support wellbeing

Requirements:

• Certificates in pharmacy or administration.

If this sounds like you, we would love you to apply:

• Demonstrated administrative experience within a healthcare setting.
• Experience using hospital information systems, including patient administration systems, payroll and procurement systems.
• Advanced computer skills across Microsoft Office and other digital platforms.
• Strong organisational skills with the ability to prioritise and meet deadlines in a complex environment.
• Excellent written and verbal communication skills, with the ability to prepare clear, accurate correspondence, reports, and documentation.
• Proven ability to problem solve, use initiative, and work both independently and collaboratively.
• Knowledge or experience in inventory management.

Bring your dedication, professionalism, and heart for healthcare to our team - we can’t wait to hear from you!
 

Additional information:

• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
• This position is full time; however, part time/job share arrangements may also be considered.

• At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact HNELHD-Diversity@health.nsw.gov.au for confidential support.  

• To be eligible for employment in this position you must be an Australian Citizen, or permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold an appropriate visa that allows you to live and work in Australia. Employment of a temporary visa holder will only be offered in line with the conditions and expiry date of your visa.

• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.  

Need more information? 

• Click here for the Position Description 
• Find out more about applying for this position

For role related queries or questions contact Laura Boyce on Laura.Boyce@health.nsw.gov.au