Administration Officer - Medical Records
Step into a rewarding opportunity as Administration Officer – Medical Records, where you’ll take ownership of a vital service, enjoying the autonomy of leading the Medical Records function at Kurri Kurri while playing a key role in ensuring clinicians have timely access to the information that supports exceptional patient care. ✨
Remuneration: $71 072.43 - $73 287.41 Per annum + 12% Super + Salary Packaging
Employment Type: Temporary Full Time until June 2026
Position Classification: Administration Officer Level 3
Hours Per Week: 38
Location: Kurri Kurri District Hospital
Requisition ID: REQ649013
Applications Close: Monday 23rd March 2026
About the role:
As the Administration Officer – Medical Records, you will play a key role in managing the day-to-day operations of the Medical Records service at Kurri Kurri Hospital, ensuring patient health information is handled with accuracy, security, and efficiency. Working within a single-staff service, the role offers a high level of autonomy and responsibility as you oversee the full lifecycle of patient records, including preparation, filing, scanning, and maintaining both paper and electronic records.
You will support clinicians and administrative teams by ensuring timely access to patient information that underpins safe and effective care, while maintaining strong privacy, governance, and regulatory compliance standards. Although based locally at Kurri Kurri, you will also collaborate with Health Information colleagues across other hospital sites, remaining connected to a supportive broader team.
Where you’ll be working:
Located in the heart of the Hunter Valley, Kurri Kurri offers the charm of a welcoming country town while still being close to the region’s renowned vineyards, scenic walking trails, and vibrant local community. Kurri Kurri District Hospital proudly serves the Lower Hunter communities of Kurri Kurri, Abermain, Weston and Heddon Greta, delivering a broad range of healthcare services including a Level 1 Emergency Department, Medical and Surgical care, Rehabilitation, and dedicated Allied Health support - providing quality care in a close-knit community setting. ✨🏥🌿
Why Join HNE?
A supportive and collaborative team
Flexibility in work hours
Monthly allocated day off
Ongoing professional development across the administrative network
Career progression opportunities within NSW Health
Salary packaging options to increase take-home pay
Fitness Passport and Employee Assistance Program (EAP) to support wellbeing
Requirements:
Our successful candidate will possess the following:
Previous experience in an administration role dealing with patient information will be highly considered.
If this sounds like you, we would love you to apply:
Highly organised and methodical, with the ability to manage competing priorities while maintaining accuracy and attention to detail.
Self-motivated and capable of working independently, demonstrating initiative and accountability in a single-staff service environment.
Strong problem-solving skills with the ability to think critically and respond effectively to challenges.
Confident communicator who can liaise professionally with clinicians, colleagues, and stakeholders.
Adaptable and calm under pressure, maintaining a professional approach in a busy healthcare setting.
Demonstrated ability to handle sensitive and confidential information with discretion, integrity, and responsibility.
Ideally brings 3–5 years of experience within a Medical Records or healthcare environment, with an understanding of health information management practices.
Bring your dedication, professionalism, and heart for healthcare to our team - we can’t wait to hear from you!
Additional information:
An eligibility list will be created for future temporary full or part time vacancies.
Job share / part time arrangements will be considered.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact HNELHD-Diversity@health.nsw.gov.au for confidential support.
To be eligible for employment in this position you must be an Australian Citizen, or permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold an appropriate visa that allows you to live and work in Australia. Employment of a temporary visa holder will only be offered in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Need more information?
Click here for the Position Description
Find out more about applying for this position
For role related queries or questions contact Famia Goninan on Famia.Goninan@health.nsw.gov.au
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most HNELHD employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.
HNE Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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