Operating Theatres Casual Administration Officer - Targeted

Employment Type:  Casual
Position Classification: Administration Officer Level 2
Remuneration: $32.30 - $33.37 + 12% Super + Salary Packaging 
Requisition ID: REQ611399

Location: John Hunter Hospital | Awabakal Land

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion. 

Be part of a team that supports life-saving surgery every day.

John Hunter Hospital's Surgical Service is the leading tertiary referral centre for Hunter New England Health. With 15 operating theatres, 11 wards, and 14 specialty departments, we provide critical trauma and complex surgical care not available anywhere else in the region.

Behind every successful surgery is a dedicated team of administrative professionals ensuring everything runs smoothly. Now, we’re looking for an organised, proactive, and team-focused Administration Officer to join our high-performing team in the Day Surgery Unit and Operating Suite.

As an Administration Officer, you’ll play a key role in supporting surgical operations by:

• Managing patient bookings and theatre lists

• Maintaining accurate and timely patient records

• Coordinating communication between clinical teams and departments

• Supporting the efficient flow of information to enable safe, high-quality care

This is a fast-paced and rewarding environment where your organisational skills and attention to detail will directly impact patient outcomes.

About You:

We’re seeking a reliable and motivated team player who:

• Thrives in a busy, dynamic healthcare setting

• Has excellent time management and multitasking skills

• Demonstrates strong interpersonal and communication abilities

• Is confident using hospital systems (or eager to learn)

• Maintains professionalism, confidentiality, and accuracy under pressure

• Brings a collaborative, solutions-focused approach to daily challenges

You’ll receive:

• Ongoing support from experienced leaders and project staff

• Sustainable Healthcare: Together towards zero 

• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance 
• Salary packaging options - up to $11,600 plus novated leasing 
• Fitness Passport for health and well-being - discounted gym options for you and your family 
• Employee Assistance Program (EAP) for staff and family members

Need more information? 
  1) Click here for the Position Description 
  2) Find out more about applying for this position
For role related queries or questions contact Emily Legge on Emily.Legge@health.nsw.gov.au

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. 

Information for Applicants: 

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp 

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. 

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.  
 
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