Executive Support Officer

Executive Support Officer

Agency for Clinical Innovation

• Join an organisation passionate about delivering improved health care.
• Flexible Working Organisation based in state of the art, agile offices in St Leonards.

We are looking for someone who can:

• Work collaboratively with managers, clinicians and key stakeholders across NSW Hospitals, LHD's and ACI Clinical Networks to develop and implement evidence-based models of care and related projects that improve the quality of health care service delivery.
• Undertake all aspects of project management including development, implementation and evaluation.
• Participate in the review of health service delivery reform initiatives, working with NSW hospitals and LHDs to formulate specific strategies to achieve a reduction in inappropriate clinical variation to improve the quality of health care service delivery.

About us

The Agency for Clinical Innovation (ACI) leads innovation in clinical care across NSW. We do this by bringing clinicians, patients and healthcare managers together to design and implement new ways to deliver healthcare.

For more information go to https://www.aci.health.nsw.gov.au

What you will be doing

The role of the Executive Support Officer is to provide high level assistance and support to the Chief Executive of the Agency for Clinical Innovation and Deputy Secretary of Clinical Innovation and Research (dual role), and the ACI Executive team.

The Executive Support Officer will provide a comprehensive secretariat function for key meetings and committees involving the ACI Executive team. The position manages approvals for the Executive team in a timely and effective manner, and leads a team of administration officers to support the organisation's daily operations.

Employment details

Employment Type: Full Time - Permanent
Position Classification: Health Manager Level 2
Remuneration: $109,857.00 - $129,624.00 per annum excluding Superannuation
Hours Per Week: 40 (38 standard + 2hrs toward ADO)
Requisition ID: REQ555526

How to apply

Your application should include:

• a cover letter detailing your interest and how your skills and experience are relevant to this role, maximum of 3 pages
• an up-to-date resume of no more than five (5) pages which clearly details your skills and experience as relevant to this role.
• address Questions below in your application.

Application must be lodged electronically. Please go to https://jobs.health.nsw.gov.au/ and search Job Reference Number REQ555526 to submit your application.

Questions

1. Can you describe a time where you had multiple tasks with competing deadlines. What approach did you take to manage the tasks, while ensuring attention to details?
2. Can you provide an example of when you successfully built and maintained strong relationships with senior stakeholders, both internally and externally? What steps did you take to ensure effective communication and collaboration?
3. Can you share your experience in preparing agenda and papers, minute taking and records management for Executive and/or Senior Leadership meetings? How do you ensure accuracy and timely organisation in your documentation?
4. This role involves the management of administration functions across the organisation, including leading an Administration Officers team to manage Executive diaries, databases, purchase orders and office supplies. Can you describe a time when you managed an administration function, and what steps you took to ensure this function met the needs of senior stakeholders.

We encourage applications from diverse community groups including Aboriginal and Torres Strait Islander people, LGBTIQ+, those with special needs and people from culturally and linguistically diverse backgrounds.

If you are an Aboriginal or Torres Strait Islander person and would like some more information about applying for a role within the ACI, please contact one of our Aboriginal Workforce Consultants on 1800 004 546 or by email aboriginalcareers@health.nsw.gov.au

If you are a person with disability and require information or specific arrangements to participate in the recruitment process, please contact HSNSW-DisabilityEmployment@health.nsw.gov.au. 

This position is a permanent/ temporary position and requires full working rights in Australia (e.g. Australian citizenship/ permanent resident). If you currently hold a temporary visa that allows you to live and work in Australia, you may be eligible for employment opportunities in line with the conditions of your visa.

Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position

If you would like more information on this role, please contact Stephanie Dick on Stephanie.Dick@health.nsw.gov.au

This recruitment is managed by our internal teams at the ACI. ACI is unable to accept agency applications nor engage with recruitment agencies at this point in time. We thank you in advance for respecting our process.

Closing date: Friday 21 March 2025 at 11:59PM