Clinical Services Support Officer - Medical Administration
Join Our Medical Administration Team — where precision, teamwork and impact come together.
Remuneration: $71,072.43 - $73,287.41 Per Annum + Superannuation + Salary Packaging
Location: Manning Hospital
Employment Type: Temporary Full Time - ending 3rd May 2027
Position Classification: Admin Off Lvl 3
Hours Per Week: 38
Requisition ID: REQ621890
Applications Close: Sunday, 25th January 2026
About the Role:
We are seeking motivated and detail-focused Medical Administration Officers to join our Medical Administration team. In this role, you’ll work closely with Medical Officers and key stakeholders to support the smooth, compliant operation of medical workforce services.
This is a role for someone who enjoys responsibility, thrives in a fast-paced environment, and understands the importance of accuracy and communication in healthcare. Your work will directly support clinical services and contribute to safe, effective patient care across the organisation.
In this role, you will:
- Manage and maintain Junior Medical Officer (JMO) rosters for allocated specialties
- Approve leave requests and ensure appropriate roster coverage
- Accurately enter shifts into HealthRoster
- Liaise with the Locum Management Unit to arrange locum coverage when required
- Coordinate travel and accommodation for locums and visiting medical staff
- Communicate effectively with medical staff and internal stakeholders to ensure continuity of service
About You:
You are organised, reliable, and capable of managing competing priorities with confidence. You take pride in accuracy, understand the importance of compliance, and communicate clearly with a wide range of people.
You will bring:
- Strong administrative, organisational, and time management skills
- Excellent attention to detail and accuracy
- The ability to work independently and as part of a collaborative team
- Clear written and verbal communication skills
- A professional and discreet approach when handling confidential information
- A willingness to learn new systems, processes, and workflows
- Experience in medical administration, rostering, or workforce coordination is highly regarded, but not essential. Training and support will be provided for the right candidate.
Why Join Us?
This is more than just an administrative role. It’s an opportunity to develop specialist skills in medical workforce administration while being supported by a friendly, collaborative team.
You’ll benefit from:
- A supportive team culture with a positive and approachable environment
- Two weeks of buddy training, followed by structured on-the-job learning
- Ongoing support from experienced colleagues
- Opportunities to develop multi-skilled administrative capabilities
- Exposure to medical workforce operations within a large health organisation
- Access to education and professional development through My Health Learning
If you’re looking for a role where your skills truly matter and where you can grow within healthcare, we’d love to hear from you.
Additional Information:
- An eligibility list will be created for future temporary full or part time vacancies.
- This position is full time; however, part time/job share arrangements may also be considered.
- To be eligible for employment in this position you must be an Australian Citizen, or permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold an appropriate visa that allows you to live and work in Australia. Employment of a temporary visa holder will only be offered in line with the conditions and expiry date of your visa.
- We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Leane Thomson on leane.thomson@health.nsw.gov.au
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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