Administration - Permanent Reliever

Employment Type: Temporary Full Time until February 2027
Position Classification: Administration Officer Level 2
Remuneration: $66,608.03 – $68,817.27 per annum + Super
Hours Per Week: 38
Requisition ID: REQ640843
Location: Maitland Hospital
Applications Close: Sunday 22nd March 2026

Join Maitland Hospital and Make a Difference Every Day

 

Maitland Hospital is seeking a motivated Administration Officer Level 2 to provide essential administrative and clerical support across a range of hospital services. This role offers the opportunity to contribute to the smooth operation of healthcare services in the Maitland and surrounding Hunter region community. Applicants are encouraged to demonstrate their skills, experience, and ability to work effectively in a dynamic hospital environment.

About the Role

As part of the Administration Team, you will support the smooth operation of hospital services including Emergency, Admissions, Outpatients, Switchboard, and more. Your work will directly contribute to efficient patient care, effective communication, and safe record keeping across the hospital.

Key Responsibilities

• Act as the first point of contact for patients, staff, and visitors via phone, email, and in person
• Manage confidential records and filing systems with accuracy and discretion
• Prioritise and organise multiple tasks in a busy environment
• Support inter-hospital transfers, patient admissions, discharges, and billing processes
• Provide secretariat support for meetings including agendas, minutes, and video/teleconferencing
• Maintain detailed patient records to ensure compliance with legislation and safe care delivery
• Assist with rostering, bookings, and departmental communications to ensure smooth operations

About You

You are a highly motivated and professional individual who thrives in dynamic and fast-paced healthcare environments. You bring a strong sense of responsibility, adaptability, and commitment to delivering accurate and efficient administrative support.

Key strengths include:

• Demonstrated ability to manage confidential and sensitive information with the highest level of professionalism and discretion
• Proven capability to work effectively across a 24/7 rotating roster
• Exceptional attention to detail, accuracy, and organisational skills, particularly under pressure
• Ability to work autonomously while collaborating seamlessly within a multidisciplinary team
• Flexibility to adapt to changing priorities and support multiple departments efficiently
• Strong communication and interpersonal skills, fostering positive relationships with staff, patients, and visitors

Benefits

• Exposure to a wide range of hospital departments and administrative processes
• Professional development and training opportunities
• Opportunities to step into higher-grade duties during relief periods
• Salary packaging options, Fitness Passport, and Employee Assistance Program (EAP)
• Paid annual leave, parental leave, and flexible roster arrangements
  
   

Need more information? 
  1) Click here for the Position Description 
  2) Find out more about applying for this position
For role related queries or questions contact Ian Bisby on Ian.Bisby@health.nsw.gov.au
 

Additional information:

• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. 

• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.   
• An eligibility list will be created for future temporary full or part time vacancies.  

• This position is full time; however, part time/job share arrangements may also be considered.

• Casual opportunities may be available for recommended applicants.
   

Information for Applicants: 

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp 
 
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. 

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.  

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. 
 
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