Administration Officer Level 4 - Targeted
Join Public Health Services — where collaboration, purpose and variety shape meaningful work.
Remuneration: $75,176.80 - $76,897.65 Per Annum + Superannuation + Salary Packaging
Location: Wallsend Campus
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Hours Per Week: 38
Requisition ID: REQ629132
Applications Close: Sunday, 11th January 2025
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About the Role:
We are seeking a capable and motivated Administration Officer to join our Public Health Services team based at Wallsend Health Campus. In this role, you will primarily support the Communicable Disease and Environmental Health teams, working alongside Nurses, Environmental Health Officers, and Managers in a dynamic and purpose-driven environment.
This position offers meaningful, varied work that contributes directly to the health and wellbeing of our communities. You will collaborate with a wide range of Hunter New England Local Health District services and external partners to support healthy environments, healthy communities, and healthy people.
Our team culture values collaboration, curiosity, respect, and inclusivity. We actively seek diverse perspectives and value voices that may be less heard, creating a supportive and thoughtful workplace where people feel safe to contribute and grow.
About the Role:
No two days are the same in this role. You will be at the centre of service operations, providing high-level administrative support across two busy and varied teams.
Your day-to-day work will include:
- Managing busy diaries and coordinating appointments
- Drafting professional correspondence and preparing reports
- Phone intake, data entry, and triage of notifiable diseases
- Supporting sensitive processes such as the management of deceased persons
- Preparing meeting agendas and taking accurate, detailed minutes
- Supporting data integrity and administrative workflows across both services
- This role suits someone who enjoys variety, complexity, and being relied upon as a trusted support person within a multidisciplinary environment.
About You:
You are an engaged and thoughtful administrator who brings strong critical thinking skills and a collaborative approach to your work. You can prioritise effectively, adapt to changing demands, and remain calm and organised in a busy environment.
You will bring:
- Strong organisational and prioritisation skills
- The ability to think critically and problem-solve
- A collaborative and respectful working style
- Confidence working across multiple teams and tasks
- An interest in improving systems, processes, and ways of working
Experience in health or public health settings is beneficial but not essential. What matters most is your attitude, adaptability, and willingness to learn.
Why Join Us?
You will be well supported in this role through strong leadership and a collaborative team environment. Support includes:
- Ongoing guidance from the Environmental Health Manager and Nurse Manager
- Day-to-day support from experienced and approachable team members
- Structured orientation to systems, processes, and service requirements
- Annual opportunities to identify and pursue professional development and education aligned with your goals
This is a role where your work has real impact, your voice is valued, and your development is supported.
Additional Information:
- Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
- An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
- This position is full time; however, part time/job share arrangements may also be considered.
- To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
- We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Julie Kohlhagen on Julie.Kohlhagen@health.nsw.gov.au
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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