Staff Specialist/VMO Coordinator (Administration Officer Lvl 5) - Medical Administration - Perm FT
Requisition ID: REQ644177
Employment Type: Permanent Full Time, 38 Hours Per Week
Remuneration: $79,171.07 - $80,966.53 per annum + 12% Superannuation + Salary Packaging
Location: Liverpool Hospital
Applications close: 15/03/26
Contact: Melanie Saville - Medical Services Operations Manager on Melanie.Saville@health.nsw.gov.au|02 8738 8550
With your skills and experience, you can contribute to the millions of ways we're enriching health, and develop your career as part of the largest health organisation in Australia.
Achieve Something Great
Are you an experienced and motivated administrator looking to play an essential role in senior medical recruitment across one of NSW’s fastest growing health districts? South Western Sydney Local Health District (SWSLHD) is seeking a dedicated Staff Specialist/VMO Coordinator to provide high level administrative support to our Medical Administration Unit. In this key position, you will oversee end to end recruitment and appointment processes for Staff Specialists and VMOs, ensuring all documentation, compliance requirements and approvals are completed accurately and on time.
Working closely with senior medical staff and internal stakeholders, you will manage contracts, maintain workforce records, prepare submissions for the Medical and Dental Appointments Advisory Committee (MDAAC), and support VMO quinquennial reappointments. This fast paced role is ideal for someone with strong organisational and communication skills who thrives on balancing multiple priorities. If you’re passionate about supporting the medical workforce and want to make a meaningful impact in a supportive team environment, we’d love to hear from you.
Are You the Right Fit?
The ideal candidate will demonstrate the following :
- Demonstrated experience coordinating end to end recruitment processes, ideally within senior medical or specialised roles, supported by strong administrative capability and attention to detail.
- Highly organised, able to prioritise tasks, manage competing deadlines, and adapt to changing workflow requirements in a fast paced environment.
- Excellent verbal and written communication skills, with the ability to deliver professional customer service and work effectively with stakeholders at all levels, including senior medical staff.
- Confident working both independently and as part of a collaborative team, demonstrating initiative, flexibility, and a proactive approach in busy administrative settings.
- Proficient in Microsoft Office and TRIM, with the ability to learn new systems quickly and maintain accurate documentation, contracts, and workforce records.
Selection Criteria
To help us assess your suitability for the role, please tell us as much as you can about yourself in response to the questions below.
- Can you describe your experience coordinating recruitment processes for senior medical staff or similarly specialised roles? In your response, please outline the specific stages you managed and the systems or tools you used to ensure accuracy and compliance
Give an example of a time you had to manage multiple competing deadlines while communicating with stakeholders at different levels including senior medical staff. How did you prioritise your workload and ensure timely, courteous, and accurate communication?
If you’d like more details, we’re here to help.
Position Information
Applicants will be assessed against the criteria in the Position Description.
How to Apply
Read our application guide and tips for improving your application.
Diversity, Culture & Inclusion
We are proud to be an equal opportunity employer dedicated to accessibility and a supportive recruitment experience. If you require adjustments or assistance during the application process, please contact SWSLHD-EmploymentHub@health.nsw.gov.au
We value the diverse backgrounds, experiences, and perspectives of our workforce and are committed to fostering a respectful and welcoming environment. We strongly encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, neurodivergent individuals, those from Refugee, multicultural and multifaith backgrounds, and members of the LGBTQI+ community.
Aboriginal Workforce
For Aboriginal candidates who would like to talk to our Aboriginal Workforce Team, please contact SWSLHD-AboriginalWorkforce@health.nsw.gov.au. Support is also available through the Stepping Up website.
More Than Just a Job – Why Work With Us?
Financial Perks
12% superannuation
Salary packaging and novated leasing via Smart Salary
Annual leave with 17.5% leave loading (for full-time and part-time staff)
One extra day off each month for full-time employees
Work-Life Balance
Flexible work options, including hybrid and varied hours (depending on the role)
Paid maternity and parental leave
Generous leave options like long service and carers leave
Grow Your Career
Access to learning opportunities through our dedicated Education and Organisational Development team, who support staff with training, workshops, and career development programs.
Health & Wellbeing
Discounted gym membership through Fitness Passport
Free and confidential support for staff and their families via our Staff Wellbeing and Support Service (EAP)
Wellbeing programs that promote mental health, resilience, and balance
Additional Information
Temporary visa holders
May be considered if no suitable citizen or permanent resident is found.
Vaccination Requirements
All staff must meet NSW Health’s vaccination and screening requirements before starting.
Child Safe Employment
South Western Sydney Local Health District is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.
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