Senior Project Officer

Senior Project Officer, Statewide CTMS

Join our Statewide CTMS at Ministry of Health for an exciting full-time temporary employment (up to December 2026) opportunity up to December 2026 and be part of the team enriching health in millions of ways every day.

About us

• Join a friendly, experienced, and passionate team dedicated to supporting the delivery of clinical trials across NSW public hospitals.
• Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
• We are committed to your growth and development, providing the resources and opportunities you need to excel in your career.
• While regular office presence is essential, we offer flexible work arrangements to support your needs.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About the role
The Statewide Clinical Trial Management System (CTMS) program is a digital infrastructure initiative managed by the NSW Health Office for Health and Medical Research. A CTMS is software designed to support the delivery of clinical trials, NSW Health procured this software for use at all public hospitals and health services involved in clinical trials.

The position is responsible for high level program support for the Statewide CTMS, including financial, operational, and stakeholder management in line with project milestones. The position supports, develops, and evaluates the Statewide CTMS Program and coordinates associated system integrations, reporting, and policy development.

Occasional travel is required to promote and support CTMS activities at the state or national level.

Crown Clerk 9/10, starting salary from $129,464 – $142,665 plus Super and annual leave loading, with a 35-hour work week, principle work location - 1 Reserve Road, St Leonards

For more information, please read the full Role Description.

What you'll be doing
The role of a CTMS Senior Project Officer is to support the Statewide Clinical Trial Management System and associated project activities, including system integrations, data reporting, and sub-projects. The role responsibilities include

• Manage project activities associated with the Statewide clinical trial management system (CTMS) including integration with the single digital patient record program (SDPR), and other key digital infrastructure
• Manage project activities, including developing project plans, developing business cases, managing budgets, and meeting reporting and delivery requirements 
• Work with the central CTMS team to ensure consistent and high quality system operation, staff training and support, and successfully deliver on project milestones and deliverables
• Prepare and provide, accurate and high-quality written advice and data relating to health and medical research.
• Contribute to broader management processes of OHMR including budget development, program management, policy development, stakeholder engagement and business planning, and foster effective communication and information exchange across the Office and sector.
• Develop relationships and collaborate and consult with key stakeholders to assist with developing, implementing and evaluating initiatives related to stakeholder needs and interests and to maximise the achievement of Government and NSW Health goals and needs.

About you
We are seeking motivated and committed individuals who can support the work of NSW Health with:

• Relevant tertiary qualifications or demonstrated equivalent professional experience.
• Background in health and medical research within the public health system and understanding of challenges and opportunities within the sector.
• Experience with clinical trial delivery within the public or private sector
• Demonstrated skills and experience in managing all stages of the project cycle for government-led programs.
• Skilled communicator who can tailor advice, presentations and reports for diverse audiences, while effectively collaborating and negotiating to achieve consensus
• Demonstrated experience with government processes including briefs, policy directives, financial delegations, risk management, procurement and expenditure, etc
• Experience with clinical trial management systems, and other ICT platforms is preferred but not required
• As the successful applicant will be required to travel around NSW, you must hold a full drivers licence.

How to apply
At The Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) in which you provide responses to the below target questions.

Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.

Capability application tool | NSW Public Service Commission

Target Questions (max 500words each)

1. Describe a time when you were required to deliver a complex project to achieve strategic objectives or assist in solving a complex problem.
   a. Why was the project complex?
   b. What were the key challenges and how did you overcome them?
   c.  What was the outcome?
2. Describe your experience managing data and reporting, including how you ensured data accuracy, generated meaningful reports, and supported decision-making within a public health or government context

For role related queries or questions contact Shelley Burnett at Shelley.Burnett@health.nsw.gov.au and quote REQ618478.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Khloe Yang on shuo.yang@health.nsw.gov.au

Closing Date: 11:59pm Monday 24 November 2025