Executive Assistant
- 📁
- Administration
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- REQ597107 Requisition #
- 📅
- 2 days ago Post Date
Executive Assistant to Executive Director, Health and Social Policy Branch
The Health and Social Policy Branch (HSPB) is recruiting one full time ongoing Executive Assistant to the Executive Director. The Executive Assistant will provide a comprehensive range of high-level administrative support functions to the Executive Director, Health and Social Policy to enable the timely delivery of business initiatives to a high quality and standard. The Executive Assistant will also provide ad hoc administrative and project support to other Directors and policy teams as required.
- Ongoing role
- 35 hour working week, in a hybrid working environment
- Crown Clerk Grade 5/6
The Ministry of Health is dedicated to delivering high-quality services and improving the health outcomes of the people in New South Wales. We value collaboration, innovation and excellence, as we strive to create an environment where employees can thrive and make a real difference.
About this role
You'll be joining the largest public health system in Australia and contribute to a world-class health system in NSW.
Health and Social Policy works to improve the health and wellbeing of people - now, across their life and for future generations. We develop equity focused policies and programs for the NSW Health system, including where it connects with social care.
Crown Clerk 5/6, salary from $99,938 - $110,271 p.a. (plus Super and annual leave loading)
For more information, read the full Role Description.
What you'll be doing
This role will be responsible for leading:
- Coordinate Branch administrative support to meet critical timelines
- Deliver a comprehensive range of administrative support functions, including diary and meeting management, routine database management, secretariat support to committees, photocopying, document production, compilation and distribution and maintenance of office equipment
- Receive, assess, and manage enquiries from internal and external stakeholders, including requests for meetings
- Review and manage correspondence for signature by the Executive Director monitoring for quality, and/ or seeking additional information or clarification from the author if necessary
- Draft and prepare general correspondence, presentations, reports, and submissions
- Provide administrative and project support across several teams to achieve business needs and objectives as directed
About you
We are seeking motivated and committed individuals with:
- Demonstrated exceptional written and verbal communication skills
- Experience in managing multiple tasks and inquiries with professionalism and efficiency
- Demonstrated experience building and maintaining strong relationships with colleagues and key stakeholders
- Maintaining confidentiality and discretion in handling tasks and sensitive information
- Experience in a similar Executive Assistant role would be highly regarded
How to apply
All applicants must review the role description and apply by submitting an up-to-date resume (up to 5 pages) and cover letter (1-2 pages) explaining your interest and motivation in applying for this role and highlighting your relevant skills against the position description.
For role related queries or questions contact Ryan Gleeson on Ryan.Gleeson@health.nsw.gov.au and quote REQ597107
If we can make some adjustments to the recruitment/interview process, then please contact Lisa Byrne on Lisa.Byrne@health.nsw.gov.au
Closing Date: 11:59 pm Sunday 7 September 2025
What we offer
The Ministry of Health offers its employees a range of benefits and opportunities to help you succeed in your role, with opportunities for career progression, learning, development and work-life balance. You will have access to support networks, employee assistance programs, and flexible work arrangements. To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.
Working at The Ministry of Health
The position is located in St Leonards, in a modern, purpose-built building within an activity-based working environment. Close to public transport, cafés and local amenities.
Our commitment to Diversity and Inclusion
Ministry of Health is an equal opportunity employer. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds
Join our team and be a part of shaping the future of Health in New South Wales.
If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply please visit The Stepping Up Initiative.
To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.
Additional information
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- For more information on applying visit the Ministry of Health Career portal
- Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role
Applications Close: 11:59 pm Sunday 7 September 2025
