Administration Officer - Medical Records

Flexible Hours. Supportive Team. Real Healthcare Experience!


Remuneration: $34.46 - $35.54 per hour + Superannuation
Employment Type: Permanent Part Time 
Position Classification: Administration Officer Level 3
Hours Per Week: 12hrs/week
Location: Glenn Inns Hospital onsite
Requisition ID: REQ587775
Closing date: Sunday, 27th July 2025

Are you looking for a flexible opportunity to gain valuable healthcare experience?
Whether you're looking to step back into the workforce, pick up extra hours, or balance work around your studies — this is the perfect opportunity for you!

Step into the Role

We are seeking a motivated Administration Officer to join our friendly and supportive team in Medical Records. This is a flexible part-time role - 2 days one week, 1 day the next, with the option to pick up extra hours for leave coverage. Hours are 8:00 am – 4:30 pm, with some flexibility on days.

What You’ll Be Doing:

• Supporting the Medical Records department and assisting with back scanning to DMR
• General medical administration duties and patient interaction
• Assisting patients with private health queries and new patient portal entries
• Accurate data entry into systems

About You

• Excellent attention to detail
• Great communication and interpersonal abilities
• A reliable team player
• Experience in medical terminology and data entry is highly regarded but not essential
  
  

Why Join Us?

• Flexible hours – perfect for students, parents returning to the workforce, or those wanting extra hours
• Opportunity to develop healthcare administration experience
• Be part of a collaborative and welcoming team environment
• Cross-skilling opportunities and varied administrative duties
• Working closely with the team using a buddy system for training and support
• 4 weeks annual leave (pro-rata for part time employees) and paid parental leave (for eligible employees)
• Fitness Passport for discounted gym options for you and your family 
• Access to Employee Assistance Program (EAP) for staff and family members

Need more information?
  1) Click here for the Position Description
  2) Find out more about applying for this position
For role related queries or questions contact Emma Clifton-Smith on emma.cliftonsmith@health.nsw.gov.au

Additional information

• An eligibility list will be created for future permanent part time and temporary part time vacancies. 
• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. 
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.   
• Casual opportunities may be available for recommended applicants
• At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. 

Information for Applicants: 

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 
 
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp 

 This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases  for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. 

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.  
 
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