Administration Coordinator

Where Organisation Meets Genuine Care
 

Remuneration: $76,125.92 - $77,852.51 + Superannuation + Salary Packaging 
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 5
Hours Per Week: 38hrs/week 
Location: Armidale Hospital 
Requisition ID: REQ612668
Closing Date: Sunday, 19th October 2025

Do you bring administrative excellence and thrive in a people-focused role?
As a dedicated Administration Coordinator, you will be the trusted point of contact and go-to administrative expert for Junior Medical Officers during their rotations. You’ll provide a supportive and well-organised environment, ensuring JMOs feel guided and comfortable so they can thrive in their professional learning.

 

Your Next Move

You’ll take the lead on all non-medical matters bringing your coordination and communication skills to make every JMO rotation seamless and stress-free.
 

Key Responsibilities:

• Act as the main administrative contact for JMOs during their rotations
• Coordinate rosters, accommodation, leave requests, and education sessions
• Conduct regular check-ins to respond to welfare and individual needs
• Manage competing priorities in a fast-paced environment with professionalism and care
• Maintain accurate records, reports, and documentation to ensure smooth operations

Key Skills

You’re someone who naturally builds trust and rapport, using your strong leadership and people skills to support those around you. You stay organised and manage your time well, even when things get busy, and you’re confident taking initiative to solve problems and help your team. With a solid understanding of medical workforce needs and employment conditions, you’re passionate about creating a positive, productive environment.

Why this Opportunity?

This is a fantastic opening for an experienced professional to expand their expertise and make a real impact every day. 
By joining HNE, you’ll also enjoy benefits including:

• Receive comprehensive training and ongoing support to ensure your success
• Open yourself to future opportunities within healthcare
• An extra day off a month, 4 weeks annual leave and paid parental leave (for eligible employees)
• Increase your take home pay with Salary packaging and novated leasing and Fitness Passport options
• Employee Assistance Program (EAP) to promote your wellbeing
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals 

Additional Information 

• An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
• Previous candidates need not re-apply. 
  
• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. 
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.  
• This position is full time; however, part time/job share arrangements may also be considered. 

Information for Applicants: 

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 
 
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases  for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. 

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.  
 
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