Executive Assistant

• Generous leave entitlements as per NSW Health (State) awards.
• Monthly Paid Allocated Day Off (ADO) plus annual leave for full-time staff.
• Fitness Passport: Affordable gym membership for employees & families across NSW.

Employment Type: Temporary Full Time (Up to 03/10/2025)
Position Classification: Administration Officer Level 6
Remuneration: $39.14 - $40.07 per hour
Hours Per Week: 38
Location: Westmead Hospital

Where you'll be working
Western Sydney Local Health District (WSLHD) is responsible for providing primary and secondary health care for people living in the Auburn, Blacktown, and The Hills Shire, Cumberland and Parramatta Local Government Areas (LGAs) and tertiary care to residents of the Greater Western Region. We are committed to our vision of 'better health services for the people of western Sydney and beyond'. and to the delivery of health care or related services in line with our core values of collaboration, openness, respect, and empowerment.

What you'll be doing
The Executive Assistants in the Westmead Hospital Executive Unit will report to the Executive Officer and provide a broad range of executive support and secretariat services as well as being responsible for the provision of high level, comprehensive administrative support to the executive team.

Westmead Hospital is the principal referral hospital for western Sydney, renowned for its comprehensive, highly specialised and complex services provided to its community, statewide and nationally. These services aim to be delivered via contemporary, multi-disciplinary models of care, on budget and within revenue and activity targets.

The Executive Assistant may be initially appointed to one of the following areas, but may be transferred between roles or expected to work across portfolios from time to time, dependent on operational need: 

• Deputy General Manager/Finance
• Allied Health/Corporate Services
• Quality & Safety/Human Resources

How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.

Selection Criteria: 

1. Demonstrated comprehensive and successful experience in providing high level executive assistance and support to the senior executive; along with relevant post-secondary qualifications and/or the equivalent in extensive experience, and the proven capacity to operate effectively in a complex environment demanding confidentiality, flexibility and discernment.
2. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines, along with the demonstrated capacity to exercise the appropriate initiative and judgement.
3. Demonstrated ability to identify issues of relevance, sensitivity and confidentiality, to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
4. Demonstrated ability to independently and effectively manage the diary and emails of (a) busy senior manager/s and being able to competently and confidently make appropriate decisions and progress issues on their behalf.
5. Demonstrated ability to foresee and carry out the duties of the position independently, as well as being flexible and adaptable and able to work effectively in a team environment and conscientiously work to team goals and values, share knowledge and work co-operatively, take personal accountability to achieve specified business outcomes, and have a strong commitment to learning and personal development.
6. Possess excellent oral communication skills with a strong customer service focus, along with high level interpersonal skills enabling effective communication with diverse groups of people;
7. Demonstrated high level written skills with strong attention to detail and the ability to prepare and review complex correspondence within a senior executive environment, including but not limited to briefing notes, ministerials and advice to internal and external clients.
8. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system such as HP ERM, EXCEL, MS Word, MS Outlook and the ability to learn/use HealthRoster.

Requisition ID: REQ530983
Applications Close: 28th November 2024

Need more information?

• Discover more about the application process.
• Review the detailed Position Description for insights into role requirements and criteria.  
• Explore the selection process, employment checks, outcomes and notifications.
• For inquiries about the role, contact Linda Clavecillas on Linda.Clavecillas@health.nsw.gov.au