Executive Assistant to Northern Beaches Executive Team
Executive level administrative support that keeps clinical leadership connected, organised, and operating at pace ensuring priorities are managed, decisions are supported, and services run seamlessly in a complex healthcare environment.
Employment Type: Permanent Full Time
Position Classification: Health Manager Level 1
Remuneration: $1,682.93 - $2,238.93 per week
Hours Per Week: 38
Requisition ID: REQ659547
Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone. There’s a real sense of belonging here because we value and respect our patients, employees, and teams’ voices. You’ll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities’ lives.
Where you'll be working
Northern Beaches Hospital is a state-of-the-art, 494‑bed facility located just minutes from some of Australia’s most iconic coastline. A modern hospital with contemporary facilities, advanced technologies, and a supportive culture. The Frenches Forest location offers an excellent lifestyle balance with beaches, walking trails, cafes, and family‑friendly neighbourhoods right on your doorstep.
What you'll be doing
The purpose of this role is to provide high level administrative and secretarial support to the Director of Nursing, Allied Health and Outpatients Manager, and Surgical Services Executive Advisor, ensuring the efficient and effective operation of the Executive Unit at Northern Beaches Hospital. The role is responsible for coordinating correspondence, managing complex diaries, and facilitating meetings and committees through the timely preparation and distribution of agendas, minutes, and reports. Acting as a key point of contact, the position supports communication and stakeholder engagement across the organisation, while exercising sound judgement to prioritise competing demands, resolve issues, and maintain confidentiality. Through strong organisational skills and a proactive approach, the role enables senior leaders to focus on strategic and operational priorities within a fast paced and complex healthcare environment.
- Previous experience in a high-level administrative/secretarial role.
- Superior verbal and written communication, interpersonal negotiation and facilitation skills.
- Proven ability to problem solve, prioritise workload and meet deadlines.
- Ability to work independently and demonstrated ability to respond, adapt and cope with changing priorities and demands in a multidisciplinary work environment.
- Ability to manage conflict, maintain information confidentially and work in a high pressure environment with high work demands.
- High-level information technology and systems skills including office systems, work processing, PowerPoint and spread sheet packages with demonstrated typing skills.
- Ability to provide high level customer service.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Tracey Gray on Tracey.Gray@health.nsw.gov.au
This is a NSW Health Category A position which requires immunisation and screening for certain diseases. The full list of requirements are outlined in the NSW Health OASV Policy (Page 11). You will be required to complete the OASV Undertaking/ Declaration Form and TB Assessment Tool during the recruitment process. Please upload this with your application along with any other vaccination evidence that you may have.
