Senior Digitisation Officer
Senior Digitisation Administration Officer, Transformation Project
Join the Mental Health Review Tribunal Registry for an exciting temporary opportunity and be part of the team providing oversight of mental health decisions in millions of ways every day.
About us
- Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
- Join a passionate team dedicated to innovation and creativity.
- Embrace a healthy work-life balance with our flexible working hours.
- Committed to fostering diverse and inclusive workplace for all.
To learn more about the Ministry of Health and what benefits we offer, access our Employee Benefits Handbook.
About this role
We are seeking a talented and dedicated Senior Digitisation Officer for our project team. This role will be responsible for a wide range of senior administrative duties within the Tribunal such as the quality assurance of the document imaging tasks, including PDF upload and secure scanning.
The role is also responsible overseeing the creation of new records as required, assisting in records destruction, processing offsite storage records, collecting paperwork for scanning, and delivering/collecting records across Tribunal divisions.
The Senior Digitisation Officer is expected to assist with any technical enquires regarding imaging as well as the release of information requests and processing of deceased paperwork.
Crown Clerk 5/6, starting salary from $97,027 - $107,059 p.a. plus Super and annual leave loading, with a 35-hour work week. Initial contract for two years with the possibility of extension.
For more information, please read the full Role Description.
What you'll be doing
- Oversee the management of the wide range of administrative and document imaging tasks such as sorting, preparing, scanning, quality control, and validating of current and historical paper record as well as digitising electronic documents via PDF upload and perform scanning of sensitive records into Tribunal database.
- Coordinate the archiving and destruction of scanned records in accordance with relevant policies and procedures.
- Coordinate and quality assurance of the data entry and administrative support such as creating new and temporary Tribunal client records as required as well as Locating and following up records for document imaging including retrieving records from off-site storage facilities.
About you
We are seeking motivated and committed individuals who can support the work of the Tribunal with:
- The ability to build and maintain relationships with key stakeholders.
- Creative approach to problem-solving
- Excellent communication and attention to detail
- The ability to work in a small dynamic team environment.
Essential Criteria
- Knowledge and experience in health record management functions.
- Demonstrated ability to work as a productive member of a team, including promoting and supporting teamwork, combined with the ability to work unsupervised.
- Ability to apply standards and policies, particularly those relating to privacy and confidentiality, disposal and retention authorities for records management, and those surrounding workplace health and safety.
- Developed computer skills including experience with document imaging, patient administration systems and Microsoft Office suite.
How to apply
At the Tribunal, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.
Please review the role description and submit your up-to-date resume (up to 3 pages) and cover letter (1-2 pages) AND explaining your interest and motivation in applying for this role and highlighting your relevant skills.
Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.
Capability application tool | NSW Public Service Commission
For role related queries or questions contact Alisa Kelley at alisa.kelley@health.nsw.gov.au and quote REQ570502.
If you do require any adjustments to the recruitment process during the recruitment process, please contact Alisa Kelley at alisa.kelley@health.nsw.gov.au
Our commitment to diversity and inclusion
At the Mental Health Review Tribunal, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.
If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative.
To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.
Additional information
- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- This is a temporary role and there may be opportunities for ongoing employment at grade.
- For more information on applying visit the Ministry of Health Career portal
- Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.
Don't miss your chance to embark on this fulfilling journey! Apply now!
Applications Close: 11:59pm Wednesday 21 May 2025
