Executive Assistant
Role Title: Executive Assistant (REQ640120)
• Employment type: Part-time, ongoing
• 14 hour working week
• Office conveniently located in Sydney CBD close to public transport
• Be a part of an inclusive workplace that reflects the communities we serve
About this role
The Executive Assistant provides a comprehensive range of high-level executive and administrative support functions to the Director, HPCA and Executive team to ensure the timely delivery of business services and initiatives to a high quality and standard.
The position holder works directly to an executive to deliver end-to-end administrative support.
Clerk Grade 5/6, salary from $99,938 to $110,271 plus Super and annual leave loading
For more information, read the full Role Description.
What you'll be doing
• Coordination of administrative support to meet critical timelines
• Deliver a comprehensive range of administrative support functions, including diary and meeting management, routine databases, secretariat support to committees, document production, compilation and distribution and maintenance of office equipment.
• Receive, assess and manage telephone enquiries and emails from internal and external callers, including requests for meetings, and note required follow up
• Review and manage correspondence for signature by the relevant executive, correcting for quality, and/ or seeking additional information or clarification from the author if necessary
• Draft and prepare general correspondence, presentations, reports and submissions
• Train and support other staff in the application of business processes and technologies.
About you
We are seeking motivated and committed individuals with qualifications such as a Certificate 4 level in Business Administration Support (or similar) and/or substantial experience in administrative support positions with a demonstrated capacity to work effectively at the executive level and evidence of continued professional development.
How to apply
All applicants must review the role description and submit a copy of their resume and a statement in responses two targeted questions below. Your response to the two questions should be contained to 1-2 pages.
If you do not include responses to the below questions your application will not be considered.
Target Questions:
1. Provide an example of when you were asked to take on a complex and urgent task that you had not done before. What were the challenges and what did you do to overcome these and successfully achieve the desired outcome on time?
2. Describe a situation when you wanted to make a significant change in a process which involved a number of other team members or stakeholders. How did you go about seeking approval and motivating others to make the proposed changes?
For role related queries or questions please contact Ameer Tadros ,Director HPCA at ameer.tadros@hpca.nsw.gov.au and quote REQ640120.
Closing Date: 5 March 2026
Working at Health Professional Councils Authority
The Health Professional Councils Authority (HPCA) is an executive agency of the NSW Ministry of Health. We play an important role in protecting the health and safety of the public by supporting the 15 NSW Health Professional Councils in managing complaints about NSW health practitioners.
The position is based at the HPCA Pitt Street offices, located only a short walking distance from Central Station and Belmore Park. There are a number of facilities located within the building, including a food court, a rooftop garden, yoga and Pilates sessions, end of trip amenities, including bike storage. The HPCA upholds NSW Health CORE values of Collaboration, Openness, Respect and Empowerment.
Benefits
• Hybrid working arrangements, up to 2 days per week
• Flex leave, in addition to annual leave
• Fuel your professional growth with access to great learning and development opportunities, including LinkedIn Learning and employer support of CPD and other professional development opportunities
• Employee support services for guidance and assistance, ensuring you thrive both personally and professionally
• Access to the Fitness Passport, encouraging a healthy lifestyle both in and out of the office
Our commitment to Diversity and Inclusion
At the HPCA we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.
If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply please visit The Stepping Up Initiative.
To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.
Additional information
This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
For more information on applying visit the Ministry of Health career portal.
Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role
Applications Close: 23:59pm on Thursday, 5 March 2026
