Executive Assistant - Location Negotiable within the MNCLHD

Employment Type: Temporary Full Time until 19 October 2026
Position Classification: Admin Officer Level 6
Remuneration: $83,554.59 - $85,530.07
Hours Per Week: 38
Requisition ID: REQ657970
Advertising Closes: 6 May 2026

THIS VACANCY IS ONLY OPEN TO EXISTING MID NORTH COAST LHD EMPLOYEES. 

About the Role

We are seeking Expressions of Interest for staff wishing to act in an Executive Assistant role for a period of approximately 6 months.

This role provides comprehensive, high level administrative support to the Director and their team, ensuring the efficient and timely coordination of all administrative functions in accordance with Mid North Coast Local Health District policies and procedures. It plays a key part in supporting leadership by managing complex workflows, prioritising competing demands, and maintaining effective systems that enable smooth day-to-day operations.

The position is responsible for preparing, editing, and finalising a wide range of professional documents, including briefs, reports, correspondence, procedures, and meeting minutes, while maintaining clear, respectful, and professional communication with both internal and external stakeholders. It also contributes to the development and implementation of procedures, standards, and practices relevant to the service area, supporting continuous improvement and operational excellence.  In addition to providing executive support, the role assists with workforce administration such as rostering, recruitment, leave management, and payroll processes, as well as coordinating accounts payable and receivable activities through systems like iProcurement. It also manages travel and accommodation arrangements for staff and supports the coordination of databases, and communication platforms.

A key function of the role is to proactively manage the Director’s schedule and priorities, including diary management, correspondence tracking, screening enquiries, and ensuring deadlines are met. The position also oversees records management, ensuring all information is accurate, secure, and easily accessible, and responds to enquiries to support timely and effective issue resolution.

More broadly, the role provides high-level administrative support to the wider Directorate, contributing to a culture of continuous improvement, and actively supports patient safety, clinical quality, and innovation initiatives to promote the best possible health outcomes.

About You

You bring proven experience providing high level administrative support within complex organisational environments, with a strong understanding of how to effectively support senior leaders while managing competing priorities.   Your well-developed interpersonal and communication skills enable me to engage confidently with a wide range of stakeholders, delivering clear, professional communication both verbally and in writing.

You are highly organised and able to prioritise workloads in fast paced, dynamic settings, consistently meeting deadlines while maintaining attention to detail along with advanced computer skills across core applications including Outlook, Word, Excel, and PowerPoint, as well as experience working with specialised systems, allowing me to produce accurate, high-quality work efficiently.

You are a self-motivated and adaptable professional who can work both independently with minimal supervision and collaboratively as part of a team.  Someone who can take initiative, demonstrate sound judgement, and accept responsibility for your work, contributing to the achievement of strategic and operational outcomes.   Your strong organisational and time management skills support your ability to perform effectively in high-volume, demanding environments while remaining flexible and responsive to changing priorities.

If this sounds like you, please don’t hesitate to reach out to Michelle Santilli for more information.


Diversity and Inclusion lies at the heart of how we recruit

Mid North Coast Local Health District is committed to building a diverse workforce that reflects and understands the community we serve. We are dedicated to fostering an inclusive workplace culture where everyone feels respected, valued and that they belong. As an equal opportunity employer, we welcome applications from candidates of all cultures, backgrounds, abilities, and experiences.

We encourage you to reach out if you require any adjustments or assistance during the recruitment process to ensure you have every opportunity to showcase your talent, skills, and potential. Please contact our Diversity, Equity & Inclusion Manager.

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive for Category A positions prior to offer. 

All new employees must agree to comply with the requirements outlined under the General questions section at Occupational assessment screening and vaccination - FAQ

Salary will be accordance with NSW Health State Awards for the advertised classification/s.  These awards are available at http://www.health.nsw.gov.au/careers/conditions/pages/default.aspx.

Are you interested in moving to the Mid North Coast? Learn more at The Welcome Experience. A free service supporting businesses, essential workers and their families who are considering moving or have made the move to regional NSW.

A TALENT POOL MAY BE CREATED FOR FUTURE ROLES AND WILL REMAIN VALID FOR 18 MONTHS.