Medical Administration Officer
Employment Type: Permanent Full Time
Remuneration: $70,049 – $71,975 per annum + superannuation + salary packaging
Position Classification: Administration Officer Level 4
Location: Mater Mental Health, Calvary Mater Campus, Waratah
Hours Per Week: 38
Requisition ID: REQ598966
Applications Close: Monday the 14th of September
About the role:
The Mental Health Medical Administration Team has an exciting opportunity for an organised and detail-oriented Medical Administration Officer to join our dynamic centralised team.
This role will see you provide quality, client-focused administrative support to ensure that medical workforce resources are utilised in an efficient and effective manner. You will be involved in the recruitment, rostering, and payroll administration of Medical Officers across Hunter New England Mental Health.
In this high-volume, fast-paced environment, you will need to be flexible, responsive, and skilled at prioritising competing demands to deliver timely and accurate outcomes. From preparing orientation packages and managing rosters, to assisting with recruitment requirements and resolving pay queries, your role is central to the smooth running of medical workforce operations.
Where you’ll be working:
You’ll be based at the Mater Mental Health Centre, Calvary Mater Campus, Waratah, as part of a collaborative, supportive administration team. The Mental Health Medical Administration Team manages the rostering and recruitment of Medical Officers across the district, providing a fantastic opportunity to work in a dynamic centralised service and build strong professional networks.
About you:
We are looking for someone who is:
- Highly organised, with the ability to manage competing priorities in a high-pressure environment.
- Client-focused, with excellent communication and interpersonal skills to engage with medical staff and stakeholders.
- Detail-oriented, with strong accuracy in payroll, rostering, and documentation.
- Collaborative, thriving in a team environment and contributing to shared goals.
- Confident with computer systems and proficient in Microsoft Office; prior experience with StaffLink or similar HRIS is highly regarded.
- Previous experience in administration, preferably within a healthcare setting
- Demonstrated ability to provide high-quality administrative support in a busy environment.
Why Join HNELHD?
At Hunter New England Health, you’ll enjoy a career that’s both challenging and rewarding-working in a values-led organisation where your expertise will have a real impact.
We offer:
- Monthly Allocated Day Off (ADO) for full-time employees
- 4 weeks annual leave (pro-rata for part-time)
- Paid parental leave (for eligible employees)
- Salary packaging – up to $11,600 + novated leasing options
- Fitness Passport – discounted gym memberships for you and your family
- Employee Assistance Program (EAP) for staff and their families
- Opportunities to collaborate with diverse clinical and non-clinical teams
- A commitment to sustainable healthcare and cultural respect
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Kaylee Standen on kaylee.standen@health.nsw.gov.au
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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