Executive Assistant Medical Services

Employment Type: Permanent Full Time
Position Classification: Admin Officer Level 5
Remuneration: $79,171.07 – $80,966.53 + Super
Hours Per Week: 38
Requisition ID: REQ650772
Applications Close: Thursday the 30th 
 

Make an impact where it matters most

Are you a highly organised and proactive professional looking to take the next step in your career? Join Belmont Hospital as an Executive Assistant in Medical Services & play a pivotal role in supporting senior medical leaders deliver exceptional patient care.

This is your opportunity to step into a fast-paced, rewarding environment where your coordination, communication and problem-solving skills will directly support the smooth operation of medical services

About the role

As the Executive Assistant in Medical Services, you will provide high-level executive and administrative support to the Director of Medical Services, Clinical Directors (Heads of Departments), Director of Education & Training, and Staff Specialists.

You’ll be the central point of coordination, ensuring priorities are managed effectively while maintaining strong relationships across a wide range of stakeholders.

Key responsibilities include:

• Managing complex diaries, meetings, and travel arrangements

• Coordinating senior medical staff rosters, leave, education & training attendance, and payroll-related enquiries

• Supporting recruitment and onboarding of junior and senior medical staff, including international doctors (coordinating Ahpra and visa sponsorship applications, as required)

• Acting as a key liaison point, and offering support to senior medical staff and relevant stakeholders (e.g. Universities, Specialty Colleges, and others)

• Providing high-level secretariat support for committees and meetings

• Preparing reports, correspondence, agendas and minutes

• Managing competing priorities with professionalism, discretion and efficiency

Where you’ll be working

Belmont Hospital offers a welcoming and collaborative environment where teamwork and respect are at the core of everything we do. Located in a bright and modern workspace, you’ll be part of a supportive medical administration team that values connection, professionalism and shared success.

You’ll work closely with senior clinicians and executives, gaining exposure to a dynamic healthcare environment while building meaningful working relationships.

About you

You are a confident and capable administrator who thrives in a busy environment and enjoys supporting senior leaders.

You will bring:

• Proven experience providing high-level executive or administrative support

• Exceptional organisational skills with the ability to manage competing priorities

• Strong communication skills and the ability to engage with stakeholders at all levels

• Initiative, discretion and a commitment to maintaining confidentiality

• Experience with rostering, workforce coordination or medical administration (highly regarded)

• Advanced computer skills and the ability to produce professional documentation

What we offer:

• Monthly Allocated Day Off (ADO) for full-time employees
• Flexible work hours
• 4 weeks annual leave (pro-rata for part-time)
• Paid parental leave (for eligible employees)
• Salary packaging – up to $11,600 + novated leasing options
• Fitness Passport – discounted gym memberships for you and your family
• Employee Assistance Program (EAP) for staff and their families

Need more information? 
  1) Click here for the Position Description 
  2) Find out more about applying for this position
For role related queries or questions contact Jaime Kowalski on Jaime.Kowalski@health.nsw.gov.au

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. 

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace.  Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact HNELHD-Diversity@health.nsw.gov.au  for confidential support to ensure an equitable, barrier-free application process.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses. 

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